Work Orders

Application Software for:

	Earthmovers
	Miners
	Contractors
	Materials handling
	Government

If you run a Maintenance Department, you need control over your work force, proper access to the equipment and the right level of repair history to achieve maximum uptime.

Work Orders collect and collate information enabling you to make informed decisions.

They provide necessary facilities to plan work and optimise labour utilisation.

General operation:

Depending on the level of detail and control you need over jobs, work can be recorded in one of 3 ways.

	Through a formalised Work Order system (i.e. Work Orders have to be raised before a job commences). Work progresses through stages of being requested, opened, issued, closed and costed. As jobs are closed and costed, job information is archived and posted to History.
	Work orders can be recorded after the job is complete. While this records all details and parts used, it avoids delays in issuing a formal Work Order.
	Details of work can be written directly to history. No parts information is recorded and only a summary of work done is maintained.

Sub modules:

Current Work Orders, Archived Work Orders, Time Slips, Trades and Rostering, Project Work Orders, Tooling Register, Permits and Special instructions, Work order Templates.

Functions:

	Allocates resources and materials.
	Resources can be smoothed over a period, with work brought forward or delayed to a more suitable time.
	Provides detailed instructions, both at Work Order and Task levels. Optional task movies allow video segments showing procedures with voice overlays.
	Provides safety instructions and restricts work until permits are obtained.
	Captures and allocates costs.
	Monitors progress at different levels of details.
	Provides feedback for preventative and scheduled maintenance work.
	Provide templates for future work, serving as a skeleton for new job procedures, based on past experience.

Features:

	Work order requests by name, department and description. Requests are time and date stamped, and there is provision for external requisition numbers.
	Planning and work in progress screens.
	Multiple scans by type, number, status, priority etc.
	Work can be raised at plant, component, sub component and rotable levels.
	Plant searches by asset grouping (up to 7 user definable levels).
	Work order type classification.
	Progress status levels with delay options.
	Free form work order description, with common phrase lookups.
	Priority settings.
	SMU (service meter unit) recording.
	Permits and special instructions for safety problems and special tooling.
	Provisions for recording subcontractor work (description, labour, parts and other costs, warranty etc).
	Multiple sub contractors per work order.
	Location descriptions and component coding.
	Access to trade and people details; multi shift rosters with vacation allowances.
	Estimated and actual comparisons of time and cost.
	Downtime with segmentation for different causes.
	Time slip interface.
	Locations with defaults from Asset register information.
	Main and subtask trade assignments.
	Up to 999 segmented tasks with free form text, references, time and resource allocations.
	Parts estimation and actual usage with Inventory, Supply system or APL look ups.
	Failure codes.
	Dates and times for scheduling, starting and completing work.
	Sub task completion dates and progress status.
	Allocation of trade types and skill levels.
	Work centres.
	Trade scheduling and allocation from within work orders.
	Standard work specifications and templates. Current and archived work details can be copied to new orders.
	Time slip labour accounting.
	Downtime reporting provision.
	Cost centre assignment.
	Links to inventory and BOM listings for part searches, stock on hand, bin locations and cost.
	Summary and detail descriptions of work order outcomes, which are passed to history when jobs are closed.
	Asset budget updates when work orders are closed.
	Optional accounting interface for work in progress analysis and detailed asset costing analysis.
	Automatic work order generation from Scheduled maintenance.
	Updating of last service information for maintenance scheduling as work is closed.

Peripherals:

	Gantt charts of work order activity.
	Project planning functions allowing dates and time to be passed to MS Project for critical path planning.
	Trades register:
	Trade and skills.
	Employee code, names (and nick names), addresses, trade and skill levels, and leave scheduling.
	Links to the Employees module
	Rosters:
	Multiple rosters with user defined periods. Periods are defined in days and working hours.
	Multiple trades and skills per roster.
	Comparison of manpower scheduled and available.
	Reporting:
	Labour utilisation.
	Percentages of PM to Repair work.
	Survey changes to costs caused by repair mix adjustments.
	Warranty and policy repairs tracking.
	Monitoring of parts and rebuild costs.
	Monitoring the effect of modification on reliability.
	Analysis of reasons for downtime.
	Parts usage by dollar value.

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