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Purchasing
Purchase orders can be raised, monitored and entered directly to stock,
billed to an asset or directly to a work order, with transparent interfacing to
the accounting system.
Multiple
stages including:
 |
Creation, |
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Issuing, |
|
On
order, |
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Partial Deliveries |
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Completion |
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Closed |
Functions
include:
|
Shipping dates |
|
Expected dates |
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Freight costs (estimated and actual) |
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Estimate cost of order |
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Links to Inventory file for review |
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Automatic purchase order numbers |
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Supplier code with links to the supplier file |
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Requestor code defaulting to the user log on |
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Dates created, shipped and expected |
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Estimated and actual freight cost |
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Free form comments |
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Multiple delivery instructions activated by code and look ups |
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Estimated cost |
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Suggested inventory parts re ordering |
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Ability to review before issuing orders |
Inventory
Inventory has a easy to use catalogue system with NATO type
nouns, qualifiers and INC codes, making searches quick and effective. Parts can
be requested through Work Orders with the results appearing on inventory
screens. Options allow you to issue parts from the store, or directly from Work
orders eliminating the need for full time stores people.
Either internal or supplier part numbers can be used. The
system maintains a listing of alternative parts and links to assets where parts
are used.
CPM has a more detailed system.
Standard
functions:
|
Nouns |
|
Qualifiers |
|
INC codes |
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Searches by noun, qualifier and description string (finds phases
in the description) |
|
Number on hand, on order, reserved and back ordered |
|
Units of purchase and issue |
|
Bin locations (8 characters) |
|
Minimum and Maximum stock holdings |
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Suggested re order quantities |
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Where used listing with asset code, maintenance group and
quantities per unit |
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Link to alternative parts |
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Last and average cost |
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Numbers purchased year to date, and last year |
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Lead times |
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History of issues and purchases |
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String searches |
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Names |
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Addresses |
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Contact details |
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Products |
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Service fill reports |
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Activity summary |
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File import and export with external system |
|
Stock take procedures including tagging by a wide range of
variables |
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ABC analysis |
Issue to:
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Work orders |
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Picking list generation |
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Audit trail of parts in and out of stock |
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